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Admissions Arrangements
Valley Invicta Primary School at Leybourne Chase has a published admission number (PAN) of 30 students, admitted into the Reception Class. Applications for places will be made in accordance with Kent local authority's co-ordinated admission arrangements and will be made on the Primary Common Application Form (PCAF), provided and administered by the Kent Local Authority.
For further information regarding the schools admission process please contact the school office.
Appeal Dates and Information
If you have not been offered a place, the law entitles you to appeal against that decision to an Independent Appeal Panel. The panel is completely independent of the school and the Local Authority. All appeals will be heard online, which has the advantage that your appeal can be heard from your home or place of work.
If you wish to appeal for a place in Reception, Year 1 or Year 2, please use this link to complete your appeal online.
If you wish to appeal for a place in Years 3–6 please use this link to complete your appeal online.
Please do NOT use ANY other appeal form or send your form to your local authority. It is suggested that you download the explanatory booklet about appeals which you should read before you complete the appeal form. Those applying for a place in Reception, Year 1 or Year 2 are advised to read the section in the appeal’s booklet which refer to Reception, Year 1 and Year 2.
If you are appealing for a place in Reception, Year 1 or Year 2, you are advised to read the section in the booklet which refers to appeals for these years.
You should include any evidence or supporting material with your appeal form and you MUST give the grounds for your appeal at the time you lodge your appeal form. Your appeal form will not be accepted unless you state the grounds for your appeal. You may appeal for more than one school.
Please note that the online form will ask you to download two utility bills dated in the last THREE months. If you do not have access to a scanner, please take two photographs with a mobile phone and upload the photographic files.
Full details about the hearing will be sent to you with your invitation to the hearing.
If you wish to contact the clerk, email: clerk@educationappeals.com
The timetable for appeals is as follows:
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Last day for lodging appeal forms for a place in RECEPTION to start in September 2025 |
4pm on Monday 19 May 2025 to guarantee that your appeal will be heard in the first tranche of appeals. Appeals lodged later may not be heard until the second tranche which could be in September 2025. You MUST state the reasons for your appeal and supply any documentary evidence at this stage. |
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The stage 1 part of the hearing (with other parents present) will take place on |
Wednesday 2 July 2025, time to be advised on letter of invitation. |
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Part 2, the individual private hearings, will take place on |
Wednesday 2 July 2025, time to be advised on letter of invitation. |
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Invitation letter giving details about your hearing will be sent by the clerk to the Independent Appeal Panel |
At least 10 school days before the stage 1 hearing. |
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Any additional supporting evidence |
Wednesday 25 June 2025. You are advised that additional paperwork received on the day of the appeal hearing will not be taken into account. Please email any ADDITIONAL paperwork to clerk@educationappeals.com before the deadline. |
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Letter from the clerk informing you of the decision of the Independent Appeal Panel |
Due to the high number of appeals held at this time, this may not be sent until up to 10 school days after the last hearing for the school. |
Timetable for appeals for mid-term applications is as follows:
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Last day for lodging appeal forms following a refusal for a place in-year or mid-term |
You must lodge the appeal form within 20 school days upon receipt of your letter of refusal. You MUST state the reasons for your appeal and supply documentary evidence at this stage. Appeals are held within 30 school days of receipt of the appeal form. |
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The timetable for in-year appeals |
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Last day for lodging appeal forms |
20 school days after the decision letter informing you that you have not been offered a place. |
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Invitation letter giving details about your hearing will be sent by the Clerk to the Independent Appeal Panel |
At least 10 school days before the hearing. This MAY be emailed. All in-year appeals will be heard within 30 school days of the appeal form being lodged. |
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Closing date for any additional supporting evidence |
Five working days before your hearing. You are advised that additional paperwork received on the day of the appeal hearing will not be taken into account. Please email to clerk@educationappeals.com Please note that slightly different rules will apply for any primary transfer appeals into Reception. |
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Letter from the clerk informing you of the decision of the Independent Appeal Panel |
Due to the high number of appeals, an email is sent a few working days after your hearing with the decision of the panel. This is followed up around 10 working days later with a letter outlining the panel's reasons. |
